Editors note: This political advertisement/article provided by Kim Gibby. The Jack County New Edition welcomes all candidates who wish to submit their own articles/as a political advertisement.
Jack County Treasurer Kim Gibby has labored seven years to bring her office up to par, and is counting on voters in the 2018 Republic Primary Election to give her the chance to carry on.
“I ran for Treasurer in 2010 because I believed the core duties of the office were being neglected,” Gibby said. “As chief custodian of the county depository, it is the Treasurer’s responsibility for daily cash management – receipts and expenditures. The Treasurer acts as liaison between the depository and county departments, and monthly reconciles all accounts under her jurisdiction.”
“Once there was a computer equipped with the county’s accounting software installed, I was able to begin keying accounts payable into the system,” Gibby said. “There is an intricate process between the Auditor’s Office and the Treasurer’s Office when it comes to ‘paying bills.’”
Once the Auditor validates authenticity of invoices, she codes them to the county’s General Ledger and turns them over to the Treasurer for processing.
“I submit invoices at each regular and called term of Commissioners Court for final approval and only then are the checks disbursed,” Gibby explained. “There are times that I have submitted more than 400 invoices to the court for payment. That’s quite a lot of data entry.”
In addition, the County Treasurer is charged with periodic payments to jury pools and the Grand Jury.
“Prospective jurors that respond to their summons to the courthouse are entitled to $6; if they are chosen to serve, they receive an additional $40 per day,” Gibby explained. “With upwards of 175 jurors called, that’s a lot of checks to process even if they don’t all show.”
Since taking office, she has administered nearly $2 million in grant money through the TxDOT CTERZ program and FEMA disaster recovery.
“Each of these grants require extensive time and data management,” Gibby said. “There are specific records that must be kept in detail, along with documentation of local payments to vendors, before any kind of report can be submitted for reimbursement.
“There are pages upon pages of grant recordings stored in my office that attest to the amount of time it takes to receive even one penny of federal or state money,” she added. “Prior to my taking office, grant administration was contracted out, which put a dent in the amount of money to which the county was supposed to get.”
Accounts receivable, she said, is another core duty of the Treasurer’s Office. Monies receipted are comprised mostly of fines and fees collected daily by each court, tax assessment payments and vehicle registration allocations, although miscellaneous funds flow through on a regular basis.
“When I first came into office, receipts were handwritten and then turned over to the Assistant Auditor for entry into the software,” Gibby explained. “I believe that I have been instrumental in alleviating her workload by bringing that process into the Treasurer’s Office.”
The work doesn’t stop there. Gibby has built multiple detailed spreadsheets that she uses to create various reports for both Commissioners Court and the Texas State Comptroller on a monthly and quarterly basis.
“While a lot of fees and fines collected by the courts remain in the county, a good chunk has to be turned over to the state,” she said. “My spreadsheets are a great tool that accomplishes two purposes: calculating the state’s portion to be entered into quarterly reports and giving Commissioners Court a ‘snapshot’ of all money collected and disbursed each month.”
Recently, Gibby created and presented to and received approval from Commissioners Court an Unclaimed Property Disbursement Policy. Counties must adhere to state statute that mandates any unclaimed property over $100 be turned over to the Comptroller, lesser funds must be made available locally to their owners.
“Unclaimed property is what we call stale-dated checks – checks that were never cashed,” she explained. “Some of these checks are more than 10 years old and we are working on a link on the Jack County Website so that, hopefully, we can clear this property off of our books. Once we get it live, we’ll be able to go into more detail about it.”
Gibby said this is just the tip of the ice burg when it comes to growth in the Jack County Treasurer’s Office during her tenure. Her hard work, tenacity and attention to the Local Government Code have brought it well into the 21st century and she’s not finished.
“Have I accomplished a lot in seven years?” she asks. “Sure. But there is always more that needs to be done – some unfinished business, some mandate that needs to be complied with.
“I am dedicated to Jack County, committed to progress. My experience as County Treasurer gives me an advantage, and I am confident in the continued support of my constituents.”
Early voting is from 8 a.m. to 5 p.m. Feb. 21-23 and Feb. 26-March 2 at the Jack County Courthouse, 100 N. Main St.
Election Day is Tuesday March 6. There are four polling places throughout the county that will be open from 7 a.m. to 7 p.m., and you can vote at either of them:
- Jack County Youth Fair Barn, 1072 State Hwy 59;
- Perrin Church of Christ, 105 E. Eberhart St.;
- Bryson Senior Citizens Center, 201 S. College St.; and
- Jack County Clerk’s Office (basement), 100 N. Main St., Ste. 106.